Standardize reports for your institution. Capture findings on-site and export in one click.
Condition Reports — Spilled Milk
Used with permission from Erik Linton
Used by collections teams
Prep object data at your desk, capture findings on-site with an iPad, keep working offline, then export PDFs or share read-only reports.
"Exhibii has made condition reporting faster and easier to document. I like that I can use the app on my phone as well as a tablet."
Yoleny Martinez
The Grace Museum
"[ACR] has proven to be an invaluable addition to our Collections toolkit."
Mark Lightcap
Mike Kelley Foundation
"Exhibii has revolutionized the way we manage temporary exhibitions. For our small staff it has truly streamlined one of our most important processes."
Maury Ford
Oklahoma City Museum of Art
The problem
Option A
Pen and paper
You're shipping a literal suitcase of binders. And then 18 emails with illegible scans of all those paper docs. And every time the piece moves, you start it all over again.
Option B*
Generic software
Re-type the same fifteen fields you typed over, and over, and over, all to not even use the same terminology across your reports. Need to export all the reports? There goes your afternoon.
*There is, of course, ArtiCheck. We have a whole article comparing us to them.
Workflow
The desktop is for data and dispatch. The iPad is for the gallery floor. Switch between them — your work syncs.
Desktop for data
Mobile for images
Features
Picture-first reporting
Pictures are worth a thousand words. The app encourages detailed photos of damage, alongside annotations drawn directly on the work.
Annotate on the iPad
Draw the exact location of a scratch, a chip, or a stain right on the object — full Apple Pencil support.
Configurable annotations
Define specific damage types for your institution, and enforce standardized naming conventions across reports.
Customize your tombstone info
Title, artist, accession number, medium, dimensions — pick the exact fields per object type, and every record matches your standards.
Collaborative
Everything syncs to the cloud. Share single objects or entire exhibits, And even share a report with external contacts.
Offline first
After login, the app works 100% offline. Everything syncs in the background once you're back online.
Pricing
Start with the plan that matches your team size. Enterprise pricing and non-profit discounts are available for institutions with custom needs.
1 seat
$50/mo
For solo registrars, conservators, or small museums moving condition reports off paper and into an offline iPad workflow.
Up to 5 seats
$90/mo
For small to mid-sized collections teams coordinating condition reports across loans, exhibitions, or object-level tasks.
Custom seat counts
Custom
For museums, foundations, fine-art services, and conservation studios with broader rollout or institution-specific workflow needs.
Use the iPad app for on-site reporting, then open the web app for setup, imports, and sharing.
Frequently Asked Questions
We have not yet set up official grants for free licenses. We do value all institutions, and particularly those who help the next generation of collections professionals. If you are interested in discussing this further, feel free to email me at spencer@conditionreporting.com.
While we try to rapidly respond to all customer issues, we give extra priority to any improvements & development requests that come from our Pro users. We also guarantee an email response within 24 hours for any email sent during business hours (US hours), for our Pro users.
Yes! our condition reporting app works 100% offline. Once you've reconnected to the internet, we sync your data to the cloud in the background.
Get in touch with our team. We're here to help.
For institutions
Walk through the workflow, ask about pricing, and get a direct line to the team.
